The largest unaudited expense that most companies have to contend with is… believe it or not, printer related expenses. I was a bit shocked when I first read that. I mean most office managers know that when a laser cartridge runs out, they need to order another one. Simple enough right? Well, not exactly. Laser cartridges should not be treated as if they were just part of the general office supplies. After all, what is being printed, how often, how many pages, and does the document need to be in color? All these questions and more must be answered and will be answered with a simple MPS system.
MPS, just a few years ago the term meant nothing to most IT directors. And yet now it is almost becoming a standard for any company that has ten or more networked printers. What is MPS? It is the abbreviation for managed print services and a definite smart move for progressive businesses.
MPS is comprised of three components. The first component is compatible supplies from toner cartridges to replacement parts. The second component is a powerful web based software that provides easy monitoring and status updates on every networked printer in in your fleet. The third part is on-site repair and maintenance conducted by highly trained, quick responding field technicians. When combined the consumer is immediately placed in a more efficient position having gained control over what before was unknowable.
Smart companies will now save on service, supplies,paper, and even energy making this program part of an ongoing green initiative. It is environmentally friendly and will soon be the norm for businesses everywhere. This was written because of the sorry state of our economy. During these trying times new business models must be explored, new methods evaluated. It is essential to increase the efficiency and produce a real savings. An employee would be wise to proactively suggest this concept to their IT director if such a system is not currently in place. With many companies closely considering eliminating staff, make yourself more valuable by offering a suggestion for real savings. Arm yourself with this crucial fact, consider that 1-3% of your company’s entire revenue for the year could be going to printer related expenses. You attack that number and you become a hero in the office. On a more personal level, we’ve all felt the frustration in video below. All this goes away with the implementation of a god MPS system.
